“We” and “Us” “Owner” and “Our” mean West Yorkshire Chair Covers
“You” or “Your” or “Hirer” means the hirer of the goods
The “Goods” mean all goods to be hired by us to you
At all times during the booked date, the hired items remain the property of West Yorkshire Chair Covers.
It is the hirers responsibility to ensure that the goods are fully covered by either their own insurance or the venues insurance with regard to public liability risks.
The hirer will indemnify West Yorkshire Chair Covers in respect to any claims made by any person, for the personal injury, death, loss or damage caused by or in conjunction with the use of our goods.
The unit price for hiring a chair cover includes a coloured sash from stock. We can provide different colors at an extra cost.
A £30 deposit is payable at the point of booking.
No booking can be accepted or confirmed until a deposit has been received.
Full payment is due 1 month prior to the booked date. An invoice will be sent to the hirer 2 months before the booked date. West Yorkshire Chair Covers staff cannot set out to dress an event unless full payment has been received.
Full payment is 100% of the agreed and invoiced amount PLUS the £30 deposit (paid at the time of booking), which becomes the damage deposit.
It is the hirer’s responsibility to ensure that all payments have been sent and received by West Yorkshire Chair Covers.
Prices quoted are for one days hire only apart from day of delivery and collection. Subsequent days will be charged at a daily rate unless a special agreement has been arranged prior to the event between the Owner and the Hirer
All deposits are non-refundable.
Cancellation by hirer up to 1 month before the booked date does not require additional payment, but all deposits are non-refundable.
On receipt of full payment, the deposit will act as a damage deposit.
Standard laundering of hired items is included in all of our prices, which include the removal of light stains from food, and drinks and light scuff marks from shoes. (We understand this is to be expected).
If the covers are heavily soiled / damaged, the hirer will be responsible for the cost of replacements. Notification will be issued to the hirer listing the damaged goods and the amount required to cover the replacements.
If the cost of replacements is in excess of the damage deposit, an invoice will be issued to the hirer to cover the damaged goods.
If the cost of replacements is less than the damage deposit, the balance will be returned within 7 (Seven) days.
Replacement costs are £10 per chair cover and £3.00 per sash.
The minimum chair covers for hire is 20 unless a special agreement has been arranged prior to the event between the Owner and the Hirer.
Delivery / Collection
The final number of hired items fitted and installed at your venue is the number that we expect to collect after your event.
The hirer is responsible for the safe keeping of our hired items before, during and after use.
West Yorkshire Chair Covers will collect all hired items within 48 hours after the event from the event location or from a location that has been confirmed and agreed in writing by West Yorkshire Chair Covers.
Any hired items that are lost or damaged whilst the hirer has responsibility will require full replacement and the hirer will be invoiced accordingly.
West Yorkshire Chair Covers will make every effort to fit in with the setup
and collection arrangements of venues and other suppliers such as marquee/chair providers.
If on collection any hired items are missing then we will inform your venue and the hirer will be issued with an invoice to replace missing items.
Variation of requirements
We will allow for slight adjustments to your original estimate as we understand that it is difficult to predict exact guest numbers.
We will try to accommodate increases on original estimates but we cannot guarantee that increases in numbers can be accommodated.
No variation in the requirements will be accepted in the 2 weeks before the booked event.